Shredding is the preferred disposition method for sensitive, confidential, or personally-identifiable information. When in doubt, shred!
Departments are responsible for managing their own records throughout the entire life cycle of those records - from creation, through storage and use, and finally through disposition. Small amounts of records may be easy to shred in the department, but larger amount of records may require more planning. Fortunately, there are several options for shredding large volumes of records.
NOTE: The University Archivist & Records Manager does not have detailed information about the JCK shredder or shredding vendors - these options are listed here as general information.
If your department wants to explore shredding companies, please contact the companies directly to inquire about their status as an approved State (or University) vendor, services offered, costs, etc.
Large Shredder in JCK
Departments may utilize the heavy-duty shredder located on the 2nd floor of JCK. Check out a key from the VPFSS office.
Each department is responsible for shredding and bagging their own materials and for cleaning up the room afterwards. Questions should be directed to the VPFSS office, as the University Archives does not have information about the status of the shredder.
Various departments on campus have contracted with vendors to shred large volumes of material; costs vary, so a cost comparison is recommended. Please contact the vendor(s) directly to inquire about their services and costs.
It is important to shred confidential records and other records with personally-identifiable information. ATI SecureDocs is one state-approved vendor that can dispose of paper and media (hard drives, floppy disks, CDs, etc).
Hard Drives and Other Media with Confidential Information
If a department does not have the means to dispose of hard drives and other media with confidential materials on its own, IT Security will provide assistance. This information was accurate at the time it was posted, but things can change! Check with Materials Management if you have questions.
Complete the Materials Management form titled "Requesting Pickup of Surplus Equipment". In the field that asks for "Description of surplus, if computers..." enter "Confidential [describe what you have - computers, hard drives, etc.] need(s) to be picked up and destroyed."