Skip to Content

University Records Retention Schedule

Our newly-revised RRS is live!

The University's Records Retention Schedule (RRS) was certified in January 2019.  Please read the narrative for each records series as some series have been retired, new series have been added, and many retention periods have changed.

Be sure to check out the Prepare for Disposition page for important notices, updates, and the link to the disposition instructions page (which includes the revised RDL form and other helpful documents).

There are two ways to access the University's Records Retention Schedule (RRS):

1. You can expand each section by clicking on the +/- next to each functional section. This way you can see all records related to a specific function and select individual series that match your records.


The University's Records Retention Schedule is certified by the State of Texas as valid from January 2019 through December 2023 and applies to all records, regardless of format.  This online RRS supersedes all prior versions; please dispose of all previous schedules.

Please review this online RRS and double-check retention periods before submitting disposition logs.  Retention periods have changed because of Legislative mandates and other State of Texas decisions that affect retention.  The most efficient way to notify employees about revised retention periods is to update this online RRS.

See the Records Management site map for quick access to information about managing Texas State's records.